Administrative Assistant

The Center for Railroad Photography & Art (CRP&A) seeks a part-time administrative assistant to support our programmatic efforts. Primary responsibilities will include providing administrative support to ensure efficient office operations, including greeting visitors, responding to constituent inquiries, logging financial contributions and payments, assisting with fundraising communications and data management, inventory tracking and processing publication orders. 

Responsibilities: Primary contact for members and other constituents, responding to calls, emails, and other queries and correspondence, and directing inquiries to appropriate personnel; Drafts and edits letters, reports, and other documents; Inputs and updates information in databases and spreadsheets; Manages publication sales, inventory, and order fulfillment; Ensures office equipment is in good working order and office supplies are always on hand; Assists with conferences and meetings as needed; Maintains physical and digital filing systems; Ensures that deadlines are met and adapts to changing priorities; Presents a positive and professional image for the organization.

The position is part-time, 30 hours per week with a flexible, hybrid schedule and supportive work environment. The organization offers opportunities for professional development, a competitive paid time off policy, and health, dental, and vision coverage is available.

Desired Skills:  Digital literacy and ability to analyze the reliability of information; Familiarity Microsoft Office; Google documents, sheets, and calendar; Adobe Acrobat; and database systems; Accurate record keeping; Written communication skills; Time management, multitasking, and flexibility; professional and courteous demeanor, excellent office and phone etiquette, and the ability to communicate with diplomacy and tact; Proactive approach to problem-solving and process improvement; Ability to work well independently and collaboratively.​​​​​​​