CFO Consultant

By: Madison Public Library Foundation

Job Summary:

Duties of the CFO Consultant include the following:

Monthly 1. Record payroll and related disbursements (flex spending, 401K, taxes, etc.) 2. Allocate expenses to active capital campaigns and Wisconsin Book Festival 3. Review and correct coding of cash disbursements 4. Review Raiser’s Edge batch detail for each deposit for accuracy of coding in QB and make adjustments as needed 5. Prepare schedule of bank transfers to move donor-restricted receipts to the proper bank account 6. Reconcile bank statements 7. Review a sample of checks written during the month for authorized signature, and agree payee and amount to QB records 8. Adjust promise to give accounts in QB for monthly activity (pledge payments and new pledges) 9. Reclassify releases of restriction and donor-restricted contributions; maintain an Excel schedule detailing restricted fund balances and agree the total to the balance in QB 10. Update Library Management Team report showing amounts available by branch and by project, and respond to questions from foundation and library staff on report 11. Provide cash management assistance to maintain adequate balances in accounts 12. Insure that FDIC limits are maintained and instruct ED to move funds to ICS or CDARS as needed 13. Participate in finance committee meetings (bi-monthly) 14. Prepare two sets of financial statements: a) Detailed financial statements for the finance committee b) Summarized financial statements for the Board c) Narrative that summarizes monthly and year-to-date measures of financial performance

Quarterly 1. Record MCF endowment fund activity and reconcile each endowment fund’s balance to QB 2. Transfer funds to MCF endowments from donor gifts

Annually 1. Direct preparation of operating budget (Fall) 2. Prepare work papers required for the Foundation’s annual audit 3. Review records of cash receipts and disbursements of branch library friends groups that operate under the Foundation’s tax-exempt status 4. Assist with conduct of the audit, and review and approve drafts of audited financial statements and Form 990

For more information, please visit:


How to Apply:

Provide proposal of ability to fulfill the above duties and submit to:

Jennifer Jeffress, Executive Director, , Questions: Call Jenni at 917.838.9233

Proposal deadline: June 30, 2020

Please Include staffing, cost, planned activities and references